Item

Action by:

3.

Matters arising: -

a)

C Fraser MP.  Clerk advised that he had received the petition back from the school with 6 further signatures on it.  It was agreed to return the petition to Mr Fraser.

Clerk

b)

NHS Norfolk.  Chair confirmed that he had completed the questionnaire as requested and returned it.

c)

GPEG.  Clerk advised that the sign was ready for collection, that a cheque would be signed later in the meeting and that the new clerk would be asked to arrange collection and installation.

Clerk

d)

NCAPTC. No one contacted the clerk to attend the meeting.

e)

Street Light maintenance – see below.

f)

Rubbish Bin outside the school.  Procedure advised to the meeting by the clerk, who also confirmed that the necessary forms had been returned to NCC.  The type and cost of bin were approved (Super Trimline 50HSL with cover @ £89.67.  New clerk to order once go ahead received from NCC.  Mrs Sutterby offered to ensure that the bin did not overflow between collections by Breckland.

Clerk and Mrs Sutterby

g)

Transit van outside Crow farm Cottages.  Clerk advised that the Chair and he had decided not to write after the last meeting as the owners had a skip in their garden that meant that off road parking was not possible.  The skip has now gone but the van continues to be parked on the footpath.  New clerk to write now.

Clerk

h)

Councillor vacancy.  Chair read out letters (2) from Breckland on this matter.  Clerk advised that all correct procedures followed, and as the residents had not requested an election, that Mr Boughan had been duly co-opted as agreed at the last meeting.  The necessary forms had been given to Mr Boughan.

i)

New Bank Mandate – Correct forms obtained (after some confusion by the bank) and passed to new clerk for completion.

Clerk

j)

Crow Hall farmhouse – drain in road.  Clerk advised that highways had been informed and that they were to take action in due course.

4.

Correspondence

a)

Local Development Framework. The Chair read a letters from Breckland dated 30th May and 13th June.  He stated that the planning policy would be circulated around the Parish Councillors and the matter discussed at the next meeting.

Clerk to add to next agenda

b)

Casual vacancy x 2 – dealt with under 3h above.

c)

Annual report review – Clerk advised that a review was due on the effectiveness of internal audit.  The form for this was discussed and it was agreed by all that the current procedure was fully effective.  Clerk to complete audit now.

Clerk

d)

NCAPT conference. Ann Melhuish advised that she would like to attend and the details and cheque were passed to her.

e)

Charity Comm Annual return.  Clerk advised that this had been completed on line and in accordance with the approved accounts ie income being rent from parish Pits and expenditure the donation to the church for the up keep of the graveyard.

f)

Local Government review. Letter dated 12th June read out by Chair.

g)

Parish Grit Bins. Return to be completed showing that there is one current bin (end of Elm Place) and that there are no plans for any further bins.

Clerk

h)

Local Assessment – Chair read letter from Breckland dated 23rd June re Standards Committee.  Clerk advised that he had placed a notice on the village notice board advising the new procedures.

i)

Vitalise donation request – No one in favour of making a donation.